Policy, Terms & Conditions for Concert and Workshop Project in Budapest – August 2024

The making of the successful payment by the client (parent/guardian/school/any company and organization) for the ‘Grand Budapest Concert 2024’ project as per the invoice raised by Michael Makhal Symphony Orchestra Pvt. Ltd. (MMSO), will determine that the client has gone through the company policies, terms & conditions for this particular project as mentioned in this draft and fully agreed to everything mentioned/stated in this draft without any doubt, hesitation or confusion.

Recitals:

  • Michael Makhal Symphony Orchestra Private Limited also referred to as MMSO is a firm that organizes ‘Live music concerts, festivals, educational events, and similar ventures’ in India, and around the world. MMSO is organizing a concert of a youth orchestra called the Indo-European Chamber/Youth Orchestra in Budapest, Hungary, in August 2024. MMSO is offering a seat to selected participants to be part of the orchestra and perform in the concert by paying a participation fee, which will also include the costs of accommodation and food of the participants (defined below).
  • Neither party is an employee of each other. This should not be construed as a contract of employment between the parties in any manner whatsoever. The individual agrees not to hold MMSO liable for any liability that may arise out of any such conjecture.
  • The Grand Budapest Concert project 2024 is subject to the development of the Coronavirus Pandemic Situation. The program may get canceled at the last moment because of sudden lockdown, war, domestically or internationally or any unforeseen similar reasons because of the Pandemic.

 

  1. Services
  • MMSO is a service provider, it will be managing and organizing a classical and cross-culture music concert with the Indo-European Chamber/Youth Orchestra, which is for youth, a seasonal and collective ensemble in manner. The concert project will begin on 8th August 2024 in Budapest, Hungary and the main concert will be held on 14th August 2024. Everyone will depart on the 15th of August 2024. Please note, these dates may change due to unforeseen circumstances at any time. The final dates will be announced in due time.
  • MMSO is charging Rs. 1,59,300 (One Lakh, Fifty Nine Thousand and Three Hundred Rupees) inclusive of 18% GST per person. (every single participant). This participation fee is for an individual performing member only. What is included in the mentioned fee and what is not included, both mentioned in Clause 4.
  • MMSO will not add the 18% GST in the Invoice for clients/participants of non-Indian residents and international residents provided all the conditions are met as mentioned in clause 4.4. As per the GST rules of India, if the service provider is from India and providing the service outside India and receiving the fund in foreign currency from the client who is residing outside India and will transfer the amount from a foreign bank account and in foreign currency (not INR), then GST will not be applicable for the client in this transaction. For this transaction, MMSO will raise an Invoice in major currencies namely, Dollar, Euro, and GBP.
  • The international participants, who don’t have Indian Bank account and Indian billing address, may pay in foreign currency via PayPal. An equivalent amount will be charged to them adding with transaction charges and any other relevant fees. Please write to us with your (or parent’s if minor) present International Address proof (Photo ID copy) for more information on the same. The payment should be made in foreign currency (USD, GBP, and Euro) by international candidates.
  • The 18% GST will be fully applicable to the clients/participants who are residing in India. If any client provides false document/ID proof, he/she will be fully liable for his/her own action and face the legal procedure as per the law of India. If the Indian Government makes any change to this rule, then MMSO will follow the new rule as per the instruction of the GST council of India and the client have to accept that, even if it is informed on short notice.
  • Food & Stay is included in the package as per the terms of our Hungarian partner-organization. If you stay in some other place/hotel and eat outside, you won’t get any reduction from the package. Stay and Breakfast, Lunch, and Light Dinner – Veg/Non-Veg will be provided under the package, but please note that we will be provided European food (not Indian) and the dinner will be light.
  • The transportation cost for traveling between the hostel and the concert venue (if outside the public transportation zone) is not included in the package.
  • All the members of the orchestra must arrive in Budapest on their own on the announced date in August 2024. MMSO will not be responsible for the traveling – MMSO will not provide flights, taxi, train, or any mode of travel and transportation for the client (participants) in order to arrive at the venue. Travel and transportation services are not included in the package.
  • MMSO will not be handling or managing the VISA application service. The Client (participants) / every individual will have to take care of his/her own VISA application. MMSO will provide the necessary documents required for the Visa application.
  • MMSO will arrange the accommodation and food for the participants at a venue – at a residential school in Budapest or a similar place, which has all the amenities for orchestra rehearsals, dormitories, and most importantly, a safe and secure environment from our best understanding. The address will be provided to you soon.
  • Without prejudice to any rights of MMSO, the Client shall promptly notify MMSO if they (he/she) are unable to fulfill its obligations mentioned under Clause 2, whether or not on account of reasons attributable to it.
  • MMSO will not be assisting the accompanying parents in any aspect of this project. We will only coordinate for the performing members. Please note, parents are not allowed to stay with the participants. However, parents can arrange their own stay in Budapest and meet the participants in their free time. There are many hotels nearby.
  • The fee (advance and full amount) will not be refunded if the candidate’s Visa gets rejected. We advise Indian candidates to apply for the visa by April/early May 2024 to get the Visa result long before the end of May, so in case there is any refusal of the visa application from the Hungarian consulate, one can have enough time to re-apply.
  1. Responsibility of the Client:

The Client shall:

  • The Client (individual person, music school, academy, or any kind of company or organization), must make sure that the fees are paid on time as per the rules, terms, and conditions of MMSO, which has been informed to them through email.
  • The Client (individual person, music school, academy, or any kind of company or organization), must adhere to the decision of MMSO in the selection process of the candidate/performer at every stage.
  • The Client (individual person, music school, academy, or any kind of company or organization), must make sure that the performer is well prepared for the concert to perform to his/her best ability.
  • MMSO will not take responsibility for any participant to provide chaperon or personal attendance. The participant must be able to travel alone on their own if not accompanied by anyone. MMSO won’t be able to provide any special assistance to young candidates who can’t travel and stay on their own.
  • Any participant with special needs must inform MMSO during the audition about their special need in detail. We have to find out how the needs can be addressed as per the assistance available to us by our associates from Budapest, Hungary.
  • Ensure that the performer will be carrying the concert outfit as informed by MMSO and his/her own musical instruments. If it’s not possible for a participant to carry any instrument, they have to hire with extra charges from MMSO or they can arrange on their own.
  • If the Client is a parent, guardian, music school, a company or any type of organization – sending a minor individual performer for the concert tour, then making the successful payment for this project will determine that: “The client fully understands the company policy, service-details of MMSO for this project and also, have confidence that the minor participant is capable of traveling alone and handle the necessary needs by his/her own, and, they are allowing the minor on their own authority to join Indo-European Chamber/Youth Orchestra for the concert tour in Budapest and with a sound understanding of the policies and all the clause, rules, terms and conditions of MMSO.”
  • Promptly notify MMSO of any delay, postponement, or cancellation of the participation, facts, circumstances, or developments that may be reasonably likely to result in any delay, postponement, or cancellation of the Event.
  • The Client will provide such information as MMSO reasonably requests and shall otherwise cooperate with MMSO in order to give full effect to the provisions/terms of the Policies.
  • The Client will reimburse the full cost and expense of any loss, damage, or injury caused to property or personnel (whether owned or contracted) made available by MMSO or managed/responsible by the local partner-organizations/facilitator of MMSO in Budapest, or at the accommodation, rehearsal hall, concert venue, public places, or at any place while within the tour with MMSO for the Event.
  • The Client will provide a copy of the valid Travel document, National photo ID proof while making the payment after receiving the Invoice from MMSO.
  • The Participant must carry his/her music parts and make sure with MMSO that they have all the parts before traveling.
  • The participant must have proper Travel Medical Insurance to cover any kind of illness during the tour. It won’t be possible for MMSO to handle the medical treatment of the participant. If undergoing medication, participants must carry the necessary medication they need along with a valid prescription. MMSO won’t carry out any kind of insurance for the tour.
  • Without prejudice to any rights of MMSO, the Client shall promptly notify MMSO if it is unable to fulfill its obligations mentioned under Clause 2, whether or not on account of reasons attributable to it.
  • The fee (advance and full amount) will not be refunded if the candidate’s Visa gets rejected. It is the responsibility of the candidate to pay the advance and final fee in time and obtain the invitation letter from us in time and apply for the Visa at the earliest eligible date and get the result on time.  Please visit the Hungary VFS website to learn about the terms & conditions and other important rules and regulations and other information. We are not authorized to give you visa-related information, all the required information related to Visa is available at the ‘VFS Hungary’ authorized website. You may also hire the service of an authorized travel agency, if such an opportunity is officially available or allowed to help you apply for the Visa by the Hungarian Government, please check the VFS Hungary website for the same information as well. You can also write to them via email if you have questions, the email address is given on their website. Please follow what is written/instructed in the official VFS Hungary website and in the Hungary Embassy/Consulate Government Website only.
  • The parent/adult candidate must sign the ‘Declaration and Consent Letters’ (adhering, understanding, and agreeing to our terms and conditions) in order to participate in the Grand Budapest Concert project 2024, the document will be provided by us. Failing to submit the signing copy of the ‘Declaration Letter’ along with the Address proof and Photo ID copy will be subject to non-entry of the particular candidate.
  • The client/participant/candidate/organization must make the payments as per the invoice and deadline – Failing to pay the advance or outstanding payment by the deadline may cause rejection from the entire concert project. No fee will be refunded in that case. There will be no refund of the fee if the client/participant/candidate/organization fails to make the outstanding payment in time, by the deadline as mentioned in the invoice, which will be raised to the client/participant/candidate/organization by MMSO.
  • If there is a change in the venue of the performance in Hungary instead of the venue finalized for the 2024 concert, participants (clients) will cooperate with MMSO and will not raise any objections. In this case, participants will also not ask for refunds. MMSO will not make any refunds for changing the venue of the performance.
  • The client, who can be parents, understands that, MMSO won’t provide any personal assistance or chaperone service to the minors. If the minor is capable of staying without parents and travel to Hungary alone, then only they should participate, otherwise, the parents should accompany and take care of necessary needs.
  • The client, who can be parents, understand that, it is the duty of the participant to follow the accommodation and orchestra rules and don’t break them for safety measures, and disciplinary measures. The minor participants are not allowed to go out of the accommodation, if they do that, there can be serious safety risks. It is the responsibility of the parents to make sure the young performers know the rules and adhere to them seriously.
  1. Responsibility of MMSO:

 MMSO shall:

  • Render the Services in the best possible professional and competent manner.
  • Provide such information as the Client reasonably requests and shall otherwise cooperate with the Client in order to give full effect to the provisions/terms of the policies.
  • MMSO will provide an invitation letter to each Individual performer stating that the Client has paid the respective fee and MMSO is responsible for the accommodation and food expenses of the Client (participant). The letter can be used for the Visa application and will include the necessary details about the Grand Budapest Concert Tour 2024 in Budapest.
  • MMSO will not be responsible for any damage to the person or object or loss of anything during the concert tour in any area allocated for stay, rehearsal, visiting, and tourist spots and performance.
  • MMSO will not be responsible for any act of omission of commission by the individual or any liability arising out of any acts of the individual before, during, or after the event.
  • MMSO is not responsible for any Visa obtaining related service. It is widely known that VFS runs the Visa process for the Schengen Short Term Visa in India. And, only the authorized travel agencies are allowed to help the visitors. We are not authorized to do that. We will only provide the invitation letter from Hungary and the accommodation letter, which is our responsibility. We won’t be able to assist with the Visa obtain process. Please contact VFS Hungary for more details. The participation fee (full amount) will not be refunded if any candidate fails to obtain the Visa.
  • MMSO will not be assisting the accompanying parents in any aspect of this project. We will only coordinate for the performing members. Please note, that parents are not allowed to stay with the participants unless they are formally staying in the hostel. Parents can arrange their own stay in Budapest and meet the participants in their free time. There are many hotels nearby.
  • The fee (advance and full amount) will not be refunded if the candidate’s Visa gets rejected. We advise Indian candidates to apply for the visa by May/early June 2024 to get the Visa result in time, and in case, there is any refusal of the visa application, they will have enough time to apply again.
  • There is always a chance of not getting the particular announced concert venue for the concert at the last moment, which is beyond our control. There could be unforeseen, unknown, unpredictable, and valid reasons why our partners may decide to change the venue at the last moment. We have to adhere to their decision with our best attitude, intention, and behavior.  If there is a change in the venue of the performance in Hungary instead of the particular announced, participants will cooperate with MMSO and will not raise any objection. In this case, participants will also not ask for refunds. MMSO will not make any refunds for changing the venue of the performance.
  1. Consideration & Payment Terms

The consideration receivable by MMSO for the Services is as follows:

  • The Client shall pay MMSO an amount as finalized – Rs. 1,59,300 (One Lakh, Fifty Nine Thousand and Three Hundred Rupees) inclusive of 18% GST per person, for the service and the ‘seat’ as mentioned in this draft. Please read carefully what is included in this price and what is not included in the 4.2 and 4.3 sections, mentioned below.
  • At present MMSO is only accepting the online Wire Transfer method for payments of fees for this particular project. The bank details are mentioned below in the Company details section.
  • If there is any change of GST slabs before making the payments, the new GST slab will be applied.
  • MMSO will email the confirmation of the payment receipt (paid invoice copy) to the client once the fee is transferred to MMSO’s bank account (current account) as per the Invoice, and once all the required documents are received by MMSO. The bank details are mentioned at the bottom of this draft.
  • The Client shall bear the currency conversion charges if transferred the fee from a Non-Indian source and must make sure that the full sum of the fee as per the Invoice has been deposited to the MMSO account in time. The payment should be made in foreign currency (USD, GBP, and Euro) by international candidates. An equivalent to the price in INR will be charged, and the additional transaction charges and any applicable charges would be added to the fees.
  • The client/participant/candidate/organization must make the payments as per the invoice and deadline – Failing to pay the advance or outstanding payment by the deadline may cause rejection from the entire concert project. No fee will be refunded in that case. There will be no refund of the fee if the client/participant/candidate/organization fails to make the outstanding payment in time, by the deadline as mentioned in the invoice, which will be raised to the client/participant/candidate/organization by MMSO.

4.1 The following terms shall be applicable to payments to be made as per the company policy for this project:

  • The fee is requested to be transferred by the deadline as per the date mentioned in the Invoice. If the Client requires an extended deadline, he/she is requested to communicate with MMSO on the same to avail of the grace period. MMSO will hold the full right on approval or disapproval of the request and its terms & conditions for the same.
  • Indian passport holders may pay fifty percent of the total fee as an advance payment by the deadline as per the date mentioned in the Invoice and the outstanding 50% amount must be cleared by 30th April 2024. Failing to pay the outstanding payment by the deadline may cause rejection from the entire concert project. The first advance of 50% will not be refunded if missed the deadline to pay the outstanding final amount.
  • Non-Indian passport holders, who would pay the fees in foreign currency, are required to pay the 100% fee as per the Invoice during the time of the confirmation once they receive the Invoice from MMSO.
  • The fees are non-refundable, unless, MMSO fails to conduct the event. If MMSO cancels the event, it will return the 100% amount to the clients and not be liable for anything else.
  • Upon successful transfer of the fee and submission of the Individual candidate’s personal details and national ID, MMSO shall email the payment receipt (paid invoice copy) to the client.
  • The delay of clearing payments may cause loss of participation-seat in the orchestra and the entire tour.
  • We are not responsible for any Visa related service. It is widely known that VFS runs the Visa process for the Schengen Short-Term Visa in India. And, only the authorized travel agencies are allowed to help the visitors. We are not authorized to do that. We will only provide the invitation letter from Hungary and the accommodation letter, which is our responsibility. We won’t be able to assist in the Visa obtain process. Please contact VFS Hungary for more details. The participation fee (full amount) won’t be refunded if any candidate fails to obtain the Visa.
  • We will not be assisting the accompanying parents in any aspect of this project. We will only coordinate for the performing members. Please note, parents are not allowed to stay with the participants. However, parents can arrange their own stay in Budapest and meet the participants in their free time. There are many hotels nearby.

4. 2 The following are ‘included’ in the participation fee of Rs. 1,59,300 (One Lakh, Fifty Nine Thousand and Three Hundred Rupees) inclusive of 18% GST as mentioned in this draft.

  • Accommodation for 6 nights with full board (Breakfast, Lunch, and light Dinner)
  • European and Hungarian food will be provided, not Indian (veg & non-veg option available).
  • The main meals are cooked once a day and served for Lunch and Dinner with slight variation. The representation of food at the hostel is of a homely style and not a hotel style. The kitchen is well-known for its Hungarian delicacy all around the country.
  • All the participants are to remind that it is a cultural trip and it’s a great opportunity to know and relish Hungarian delicacies, and also, develop traveling skills.
  • There won’t be Indian or American food, only Hungarian food.
  • 4 days of orchestra rehearsal venue included.
  • The Grand Budapest Concert will take place at the Royal Palace of Gödöllő (Grassalkovich-kastély 5852, 2100 Hungary).   in unpredictable circumstances, we may have to go for any other suitable venue in Budapest if the Royal Palace of Gödöllő is no longer available due to any rare unforeseen situation.
  • Budapest transport weekly ticket will be provided to every participant. It will cover the main city zone, not outside the city. If the concert venue is far from the city zone, all the members have to bear the transport cost on their own for such a trip.
  • 1 to 2 sightseeing trips in Budapest (this is included in the Budapest weekly public transport pass)
  • Public Boat trip in the River Danube (this is included in the Budapest weekly public transport pass, but the trip will depend on the availability of space in the boats which are often unpredictable during the holiday seasons)
  • Video recording of the concert (selected clips)
  • Photographs of the Concert will be given to all the members.
  • All the participants will stay at a residential catholic convent school or similar facility in Budapest, which will ensure the security of the young participants. The accommodation will have all the amenities needed for the Orchestra Trip.
  • Accommodation, food, and rehearsal places are all in the same venue, but that may change depending on the circumstances.
  • All the participants will receive the Certificate of Participation.

4.3 The following are ‘not included’ in the participation fee of Rs. 1,59,300 (One Lakh, Fifty Nine Thousand and Three Hundred Rupees) inclusive of 18% GST per person as mentioned in the proposal.

  • The cost of travel to Europe – International and domestic flights with return and Visa service/cost not included in the price. Airport pick-up or drop or Taxi/Van, local train services, etc. are not included.
  • Musical Instruments are not provided by MMSO but can be availed with extra charges – that will cost around 200 Euro per instrument for a week rent inclusive of transportation cost. Or, the client may arrange the instrument on his/her own.
  • The costs for the stay of the accompanying parents/guardian at the venue are not included in the package. The accompanying parents/guardian have to make their own arrangements in Budapest for their trip, they are not allowed to stay with the participants.
  • Additional attractions like the Buda castle funicular, Bath entrance ticket, Zoo, Museums, etc. are not included.
  • If the concert venue is far from the city’s public transportation zone, all the members have to bear the transport cost on their own for such a trip.

4.4 If the Client (Participant) is residing abroad, can avoid GST provided the following conditions are met as mentioned here:

  • The person receiving the service must be located outside India, should have a valid residing address in a foreign country.
  • The person should transfer the amount from a foreign bank account and in foreign currency only.
  • The person (Client) must provide photo ID address proof of his / her residence to MMSO while making the payment.
  1. Cancellation of Event and Refunds and Terms
    • The full fee will be refunded if we can’t carry out the concert project/event. The advance and full amount will not be refunded for any other reason.
    • The fee (advance and full amount) will not be refunded if the candidate’s Visa gets rejected.
    • The fee (advance or full amount) will not be refunded if the client/participant decides to discontinue the project for any reason at any time.
    • In case, there is a change in the venue of the performance in Hungary instead of the finalized venue for 2024 concert, participants will cooperate with us and will not raise any objections. In this case, participants will also not ask for refunds. MMSO will not make any refunds for changing the venue of the performance.
  1. Breakdown of Platforms

Any delay or failure in holding the event by MMSO shall be excused and shall be without liability if and to the extent caused by a technical or other failures of any of the Platforms for reasons that are beyond the reasonable anticipation or control of MMSO, despite MMSO’s reasonable efforts to prevent, avoid, delay or mitigate the effect of such occurrence.

7. Intellectual Property

All the photos and videos were taken between the first day till the last day of the entire concert trip in Budapest by the participants/parents during the rehearsals, performance, and the main concert will require the consent and permission of MMSO in order to post on social media, sharing with friends, press or to anyone and to any organization. If MMSO finds out such a post and not willing to allow that video or photo or any media or document that is shared on social media or to any kind of platform or to any person or organization, then the participant is liable to delete that/ put that down in immediate effect.  Failing to follow the instructions may cause further official procedures.

8. Corona Virus Pandemic, Natural Disasters, and Geopolitical Conflicts (similar) Related Rules & Regulations and Updates

The Grand Budapest Concert project 2024 is subject to the development of the Coronavirus Pandemic Situation. The program may cancel at the last moment because of a sudden lockdown domestically or internationally and similar reasons due to the Pandemic, also because of war, natural calamities, geopolitical conflicts, act of God, or any unforeseen issues. Participants will cooperate in such a situation unconditionally and bear the irreversible losses faced by all of us. Also, if a participant can’t attend the Concert in Budapest due to sickness, and visa-related problems related to the Coronavirus pandemic, it would be unfortunately their loss and we shall not refund the fee for that reason. Michael Makhal Symphony Orchestra Pvt. Ltd shall not be liable for anything related to such situations. Participants should attend the event only if they fully understand and agree to these terms & conditions. Once they pay the fee for the participation, that would determine their adherence to these regulations without any conditions and reservations.

Company Details:

Michael Makhal Symphony Orchestra Pvt. Ltd., a company incorporated under the Indian Companies Act, 1956 having its registered office located at No. 205, Hiline Complex, Road No. 12, Banjara Hills Hyderabad- 500034, Telangana State, INDIA. CIN: U93000TG2013PTC089277

GSTIN, PAN and Bank Account details of Michael Makhal Symphony Orchestra Pvt. Ltd.

(a) GST Number: 36AAIC

(b) PAN Number:  AAICM7478D

(C) Bank Account Details:

Bank Name: Axis Bank Ltd.

Branch Name: Tolichowki

Account Name: Michael Makhal Symphony Orchestra Private Limited

Account Type: Current Account

Account Number:  918020058645082

IFSC Code: UTIB0001628

SWIFT Code: AXISINBB030

MICR Code: 500211045

SAC Code: 999631

Note: Michael Makhal Symphony Orchestra Private Limited holds the right to completely change, revise, modify, update and rephrase any information in this draft at any time. It was last updated in April 2024.

Go to the Grand Budapest Concert 2024 main proposal page:  Click Here